Resource Type: Bids

Yes. Causes for debarment include certain convictions for offenses related to business actions, serious violations of contract provisions, violation of the Commission’s ethical standards for procurement, violation of the Commission’s Anti-Discrimination Program or debarment by another governmental entity for causes listed above. Debarment may be for a period of up to three years. The Commission has debarment review and appeal procedures in place. The Commission will provide reasonable notice to the firm or individual involved and reasonable opportunity for the firm or individual to be heard. For more information please call (301) 454-1609.

Prime contractors on Commission projects must submit subcontractor payment verification forms to the Contract/Construction Manager. A subcontractor on a Commission project who experiences problems with a payment should use the form included with the solicitation to contact the Purchasing Division. The Contract/Construction Manager will then investigate the situation. Falsely reporting subcontractor payments is grounds for debarment of prime contractors. (The Commission does not pay subcontractors). For more information please call (301) 454-1609.

Questions concerning a specific solicitation should be directed to the contact person identified in that solicitation or to the Purchasing Division. General questions may be directed to the Purchasing Division at (301) 454-1609.

A contract or purchase order must be approved before the purchase is made.

Goods and services procured by the Commission undergo inspection prior to acceptance. The responsible Commission staff person inspects the goods or services to ensure the goods are delivered or services are performed as specified in the purchase order or contract. If the goods or services fail to comply with the terms and conditions, the goods delivered or services rendered are rejected and the vendor is so notified. If practicable, the vendor will be allowed time to correct the deficiencies and all for re-inspection.

After the vendor has satisfactorily delivered the goods or services specified, a staff person approves the payment and notifies the Disbursement Section. Only then can the Commission issue payment. Vendors should send their invoices directly to the address shown on the purchase orders (Finance Department, Disbursements Section) and include the purchase order number on all invoices, shipping documents and correspondence.

Contractors should send invoices to Contract/Construction Managers. Vendors and contractors should issue invoices concurrently with or after the shipment of goods or delivery of services. Contractor and vendors should include an Invoice Number, date, and also your Federal Employer Identification Number (FEIN) on all invoices. If any of the required information is missing (e.g., invoice, PO number, or FEIN), the payment will be delayed. For more information please call (301) 454-1609.

Any actual or prospective bidder who is aggrieved in connection with the solicitation of bids or award of a purchase may protest to the Commission’s Purchasing Manager (6611 Kenilworth Avenue, Suite 300 , Riverdale , MD 20737). A protest must be submitted in writing within 10 calendar days after the aggrieved person knew or should have known of the facts giving rise to the protest. Further instructions on bid protests should be requested from the contact person identified in the solicitation or the Purchasing Manager. For more information please call (301) 454-1609.

Unsuccessful bidders may seek information regarding the award by contacting the contact person identified in the solicitation or the Purchasing Division. Bids and proposals from formal sealed bid and seal proposal processes are retained at Commission offices for a reasonable period of time after the award and are available for review. For more information please call (301) 454-1609.

Any bid, proposal and/or modification received after the documented deadline for receipt will not accepted or considered for award. For more information please call (301) 454-1609.

For purchases made through competitive sealed bidding, the award is recommended to the lowest responsive and responsible bidder, after adjustment for any prompt payment discount. “Responsive” means that the bid conforms in all material respects to the requirements contained in the solicitation. These requirements include specifications about the goods or services to be provided, the delivery or performance schedule, and any other material aspects of the solicitation. Compliance with the Commission’s Anti-Discrimination Program is also a material requirement of all solicitations. “Responsible” means the bidder is capable to fully perform the contract requirements and has demonstrated integrity and reliability that assure good faith performance. References from past work may be contacted to determine responsibility. A bid from a debarred or suspended contractor will be rejected as not responsible.

For purchases made by competitive sealed proposal, the award goes to the offeror whose proposal is most advantageous to the Commission. This means that non-price factors, such as qualifications, experience and personnel resources may be considered. An Evaluation Committee in its review of the proposals uses the evaluation criteria and evaluation weights listed in the RFP. In order to evaluate these non-price factors, the Evaluation Committee may choose to hold such discussions with some or all of the offerors. Before selecting a proposer for contract award, the Evaluation Committee may take into consideration the interviews with the proposers. In some cases, the Commission will first review statements of qualifications from professional services firms to develop a “short list” of firms that will be asked to submit proposals. For more information please call (301) 454-1609.

At any time prior to the specified bid opening time and date, bids may be modified or withdrawn in person by a bidder or his or her authorized representative. Bids may not be withdrawn for a period of 90 days after the bid opening unless otherwise specified in the Invitation for Bids. For more information please call (301) 454-1609.

As required by State of Maryland law, a performance bond and a labor and material payment bond, each in the amount of 100% of the contract amount, are required for any construction contract in excess of $100,000. The successful bidder must deliver the executed performance and payment bonds, together with all require certificates of insurance, to the Commission within 10 calendar days after Notice of Intent to award the contract. If the successful bidders fail to deliver these items within that period, the Commission will reject the bid and the bidder will forfeit the bid guaranty.

Bonds are sometimes required for smaller projects at the discretion of the Commission’s Secretary-Treasurer. Bid documents will clearly identify whether bonds are required. The Fair Practice Office has information regarding bonding and financial assistance referrals. For more information please call (301) 454-1609.